Cloud-Based School Administration Software

Integrated teacher gradebooks are a required element of a school management system. Administrators invite teachers with a link, and classes, terms, and students are set up and ready to go. Attendance and grade data are automatically integrated into progress reports, report cards and transcripts. Students and parents can access assignments, messages and final results from their own custom online views. Teachers select their own online username and have access to only their own data.

Ease-of-use, pre-populated data, and access from home and school streamline administrative workflow. Single-entry of data, which allows grades to be automatically available to students, parents, and administrators decreases teacher workload. Flexible grading options let teachers maintain their personal teaching style and mix points, percent, letter and custom grades. The ability to post messages and discuss assignments and results enhances the classroom experience with the benefits of online learning.

Each year starts with a rollover process, which automatically transfers school data from one year to the next. Students are indexed to the next grade level, custom data is copied, and optionally, class or group enrollment is preserved. As years progress, a complete history of a student’s progress is available in transcripts and other documents.

A Transfer History feature lets school administrators manually enter student data from previous schools, including grades and transfer credits that can be included in overall GPA and credit calculations.

ThinkWave pricing is based on the current number of students, and does not charge for maintaining historical student data.

A flexible system lets each school customize exactly how transcripts are calculated. Terms, grade levels, and classes can be included or omitted. Various pre-configured formats are available. Different methods can be used to calculate credits, GPA, and other metrics.

ThinkWave will gladly create a custom transcript (or report card, or other report) for free for your school based on your school’s exact layout and information needs. Contact support@thinkwave.com to start the process.

Historical student data can be included in custom transcripts based on the student’s Transfer History. Administrators can input historical student information which becomes a part of the final reports and calculations.

Every administrator, teacher, student and parent has a personal password-protected view. All data is transmitted through SSL encryption. Data is securely stored in Google Cloud-based data centers, protected by the highest level of physical and virtual security available. Passwords are stored as encrypted hashes and credit card data is not stored by ThinkWave. ThinkWave does not sell student or other user data to any third party.

During initial setup, student data can be entered manually or imported using an import wizard. If a student has transferred in from a different school, a custom transfer-history can be recorded for each student.

To maintain a school’s historical data in one location, a roll-back function can be utilized. Instead of transferring students and enrollments forward in time, this data can be transferred back to previous years. Enrollment and grade data can be entered retroactively, enabling a complete student history which can be included in custom transcripts and other reports.

The standard report card and transcript formats are highly customizable. It is simple to select the optimal layout, set grade, GPA and credit calculations, include graded skills and comments, select fonts, and much more.

ThinkWave also provides a custom report builder, which lets schoos build reports from scratch, providing maximum control over layout and the exact data included in a report.

Finally, ThinkWave will happily create a custom report card or transcript for free for your school. Just contact support@thinkwave.com to get started.

ThinkWave handles all aspects required for K-12 schools, including parental access, graded skills, and more.

However, ThinkWave is also used by many colleges, trade schools, vocational programs, homeschool networks, departments, international schools, and training programs. The basic workflow connecting the administration, teachers, students (parents are optional) together with robust custom reporting, flexible term structure and flexible grading options make ThinkWave a great solution for a wide range of users.

This complete student management solution provides seamless views for all administrators, teachers, students and parents. Each account can contain different roles, so if one user is both a parent and a school administrator, everything is connected into one account.

Parent accounts can include all their students in one place. Students can be linked to multiple parents and/or guardians (or even counselors). Every user gets the exact information that relates to them.

There are no extra charges. All teacher gradebooks, student and parent access, multiple administrator accounts, historical student records, custom reports, upgrades and maintenance are all included in a single, simple subscription price.

A mobile app is not required to access ThinkWave. It is developed with a web-based responsive layout that is optimized for mobile browsers. Just visit ThinkWave.com on your mobile device and all functionality is available in an appropriate format.

The student administration system provides powerful messaging and discussion functionality. Administrators can post and email messages to all students, or smaller groups of students. Documents and other files can be attached. Administrators can choose to enable public discussions relating to various posted topics.

Teachers also can email, post, and enable discussions to students in their classes. They can post assignments and other schoolwork. Private discussions regarding specific assignment results are also included.

Online learning management functionality is a core functionality built into the school administration software solution. Teachers can post messages, tasks, and assignments. Students can turn in assignments online. Teachers can review and revise student work, returning the work back to students if desired. Public and private discussions enable a dynamic and collaborative classroom environment.

Absolutely. Student data, custom field data, attendance and grade data can be easily exported in .csv format. Also, the custom reporting functionality can be utilized to create PDF exports of structured data, including specific calculations and other customizations. Many reports have an “export as .csv” option available.

Many reports (including custom reports) can be automatically sent to teachers, students and parents directly from the reporting interface. With just a few clicks, it is possible to distribute progress reports, report cards, student summary reports - and more - to all the students and parents in your school.